Some mail clients, such as Gmail, don't necessarily support Outlook's recall message, but you can still use the feature to send requests. Honestly, that might be even more insulting…. Bleeding Edge is a 4v4 brawler brimming with potential, but the hill to climb may be so steep that all that potential may never be realized. The tutorial provides the detailed guidance on how to retrieve email in Outlook after it has been sent, explains the key factors of recall success and describes a couple of alternatives.
A hasty click of the mouse can happen to the best of us. So, the Send button is hit, your email is on its way to the recipient, and you are cringing at the thought of what it may cost you. Before you start weighing the consequences and composing an apology notice, why not try to retrieve the erroneous message?
Luckily, many email clients provide the ability to undo email messages after sending. Though this technique has a number of requirements and limitations, it does give you a good chance to timely correct your mistake and save face. If you have accidentally sent an incomplete message, or forgot to attach a file, or sent an email to a wrong person, you can try to retrieve the message from the recipient's inbox before they read it.
In Microsoft Outlook, this feature is called Recall email , and it can be done in two different ways:. The ability to retrieve email is only available for Microsoft Exchange email accounts and Office users. Outlook , Outlook , Outlook , Outlook , Outlook are supported.
Some other email clients provide a similar feature too, though it may be called differently. For example, Gmail has the Undo Send option. Unlike Microsoft Outlook, Google Gmail is not recalling a message, but rather delaying its sending within a very short time period. For more information, please see Undo email sending in Gmail.
While the recall process is pretty simple and straightforward, there are a few conditions that must be met for this feature to work:. If these four requirements are fulfilled, there is a good chance that an embarrassing email will be saved from being read. In the nest section, you will find more information about the key reasons of a recall failure.
A successful start of the recall process does not mean it will always be completed as intended. There are a lot of factors that can complicate or even nullify it. As already mentioned, the recall feature is only supported for Outlook and Microsoft Exchange email accounts. But this fact alone does not guarantee that an email will be retracted. The following conditions are critical for a recall success:. The Recall feature is designed to work only on the Windows operating system and only for the Outlook client.
If you are trying to retrieve an email sent to someone on a different email system such as Gmail or Thunderbird, it will not work.
Also, a recall won't work for the web-based version of Outlook and Outlook for Mac. Recalls are not supported for emails that are read on mobile devices with an email client such as Gmail or Apple Mail. And even if your recipient uses Exchange ActiveSync EAS settings for Outlook on a smartphone or tablet, a recall may fail because of various compatibility issues. To be successfully retrieved, a message must stay in the Inbox folder of the recipient.
If it was moved to another folder manually or was rerouted by an Outlook rule, sorting filter, VBA code or an add-in, the recall will fail. A recall works only for unread messages. If the email has already been opened by the recipient, it won't be deleted from their Inbox automatically. Instead, the recipient may get a notification that you have requested to retract the original message.
Public folders make things complicated because multiple people can access the Inbox. So, if any person opens the email, the recall will fail and the original message will stay in the Inbox because it is now 'read'. Whether a recall succeeds or fails is determined by an array of different factors. The outcomes of success and failure may also be different depending on Outlook settings. Under the perfect circumstances, the recipient will never know that the message was received and deleted or replaced thereafter.
In some situations, a recall notification will arrive. On the sender side: If you selected the corresponding option, Outlook will notify you that your message has been successfully recalled:.
If the above option is not selected, the recipient will be informed that the sender wants to recall the message. If you are lucky and the recipient opens the recall notification before the original message, the latter will be automatically deleted or replaced with the new message.
Otherwise, the original message will stay in the Inbox folder. On the sender side: If you selected the ' Tell me if recall succeeds or fails for each recipient ' option, you will be notified about the failure:. On the recipient side : For the most part, the recipient won't notice that the sender was trying to retrieve the message.
In some situations, they may get a recall message, but the original email will stay intact. You noticed a new mail notification in the system tray but do not see that email in your Inbox? Chances are that the sender has recalled it.
However, since the message was stored in your mailbox for a little while, it did leave a trace, and it is possible to recover it. Here's how:. In Outlook , Outlook and Office , you can also go to the Deleted Items folder and click the Recover items recently removed from this folder link at the top.
The selected message will be restored to either the Deleted Items folder or the Inbox folder. Because Outlook needs some time for synchronization, it may take a couple of minutes for the restored message to show up. If you wish to be informed about the result, do a recall as usual and make sure the Tell me if recall succeeds or fails for each recipient box is checked usually, this option is selected by default :.
Outlook will send you a notification as soon as the recall message is processed by the recipient:. A tracking icon will also be added to your original message. Open the message you attempted to recall from the Sent items folder, click the Tracking button on the Message tab, and Outlook will show you the details:. When you get a recall notification like shown below, that means that the sender does not want you to read their original message and has attempted to retrieve it from your Inbox.
Undo Send is now a default feature of Gmail. After sending a message, the Undo option will pop up automatically in the bottom left corner of your screen, and you will have about 30 seconds to make your decision before the option disappears:. What is actually does is delaying email sending like Outlook's defer delivery rule does. If you do not use Undo within 30 seconds, the message will be sent permanently to the recipient. Since there are too many factors that impact the success of a message recall, one of the following workarounds may come in handy.
If you often send important information, a recall failure could be a costly mistake. To prevent this from happening, you can force Outlook to keep your emails in Outbox for a specified time interval before sending. One is recovering deleted emails in Outlook from the Deleted Items folder, and the other is using EaseUS Data Recovery Wizard, hard drive recovery software to recover permanently deleted Outlook emails on the local drive.
When you permanently delete items from Outlook, in fact, you didn't really lose this data. Microsoft Outlook still keeps these emails in somewhere else. They are just hidden from normal, for at least a few weeks or even much longer. So you have the chance to recover permanently delete emails in Outlook. Follow the detailed instructions below. Step 1. Log in to your Microsoft Outlook account, go to the email folder list and click "Deleted Items". Note: If you don't see the Deleted Items folder, but instead see the Trash folder, then your account doesn't allow you to recover an item that's no longer in the Deleted Items folder.
Step 2. Step 3. Then, Microsoft will recover permanently deleted emails from their exchange server and list them for you. Step 4. When you recover deleted emails from the Recoverable Items folder, they are moved to the Deleted Items folder. You can find them there and then move it to Inbox or another folder. There are two types of Outlook data files used by Outlook,. Choose the drive "X": where your lost email files were saved, and click "Scan".
The software will initiate a scanning process immediately. Wait patiently until the scanning process completes. In the filtered results, choose the desired email files and click "Recover". Save the recovered files to another location. Start Outlook. In the navigation pane, drag and drop the emails, contacts, other folders from. Roxanne is one of the main contributors to EaseUS and has created multiple posts on digital devices like PCs, Mobile phones, tablets, Mac, etc.
Having search problems in Outlook? Here's what we can do to help Recalling an email in Outlook allows you to retrieve and replace an email that has already been sent.
Here are the steps to do it:. If your attempt at recalling an email has failed, you will receive a notification from Outlook stating so. If this happens to be a familiar case for you, then you may want to look into taking precautions in the future. As the saying goes, prevention is always better than a cure. And if all else fails, then you will have no choice than to start composing your apology email explaining the mishap.
Mistakes happen and the best recourse apart from preventing them is to own up to them and learn from the experience. Date: Your email address will not be published. Save my name, email, and website in this browser for the next time I comment.
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Subscribe to the Lookeen newsletter to get the latest updates and content first. How to Recall an Email in Outlook Steps to Recall an Email in Outlook Recalling an email in Outlook allows you to retrieve and replace an email that has already been sent.
Here are the steps to do it: Go to your Sent Items folder. You can access this in the folder microsoft outlook 2016 how to recall email free download on the left side of the Outlook window.
Open the email that you wish to microsoft outlook 2016 how to recall email free download. Ensure you double-click on the message and that it opens. Once you have the email open, head to the Message tab and select Actions.
A menu will pop up and you will then have to select the Recall This Message option. Select which option applies to your situation and then click OK. How to Prevent Recalls As the saying goes, prevention is always better than a cure. A trick I personally do when I have to send an important email is microsoft outlook 2016 how to recall email free download remove the recipient email address before constructing my message.
You can create a rule in Outlook that delays sending messages. You can even set up a condition so that the rule only applies to certain emails and not all of them. Share with:. How to Use Focused Inbox in Outlook ». Other things you might find interesting:.
How to recall or replace a message in Outlook. How to do a full-text search within a single email in Outlook. Send the perfect out-of-office reply automatically in Outlook. Thank you for your comment! It will be published on the blog as soon as we've approved it. Leave a Reply Cancel reply Your email address will not be published.
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