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Nov 02,  · The steps are: Open Outlook. In the folder list, click Search folder, then select New Search folder. Scroll down the list and under Organizing Mail, select Large mail. Click Choose under Customize Search Folder. Specify a size in the ‘ Show mail greater than ’ box (for example KB). Click OK to continue. Below is how to do this: First, empty the Deleted Items Folder to fix mailbox full Outlook Now, click on the File menu in Outlook. Select Account Settings >> Account Settings. In the Data Files tab, hit a click on data file that you want to compact. Click Settings.